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Services for events

Secretarial activities
and event organization

Managing of secretarial activities for companies, event and communication agencies and PR.

We know how to listen to you to turn your needs into concrete results thanks to:

  • Counselling in the planning of any event
  • Management of suppliers or other service providers
  • Sending of written invitations
  • Sending of invitations, RSVP management and follow up
  • Info point
  • Guests recall and real time updates of the lists
  • Assembling, packing and preparing all the necessary goods to give away during the event
  • Management of authorisations and licenses
  • Organisation of guests’ private transfers
  • Hotels booking and rooming service on site
  • Effective assistance before, during and after the event
  • Data entry
  • Graphic production of invitations, cards and other promotional material
  • Professional photo and post-production services
  • Writing and distribution of press releases and creation of press kits
  • Press reviews
  • Logistical services
  • Catering and setting up

Corporate events

Congress and convention coordination and management

Reliability is everything for everybody who needs to organize a convention, a press conference, an inauguration or other types of corporate events. In order to provide our clients with a better service, NextEvent offers you only reliable, experienced, well-qualified and well-known collaborators.

We cover any aspect of corporate events.
Among our services:

  • Hostesses and Stewards for guest accreditation and room assistance
  • Personnel who can support you in assembling and dismantling your location
  • Receptionists
  • Security service
  • Interpreters (also simultaneous and consecutive translators)
  • Written translations
  • Promoters, demonstrators and mascots
  • Promoters for guerrilla marketing, collaborators for the distribution of leaflets and promotional material
  • Drivers with passenger transport KB licence
  • Private transfers by car or minivan from and to Airports / location / hotel, etc.
  • Personnel able to help with transfers
  • Licenced airport assistants for the reception and managing of your guests arrival
  • Invitation delivery service
  • Assistants at fashion shows and showroom
  • Dressers
  • Professional photo services and post-production services

Fairs and exhibitions

Competent and efficient staff for fairs and events

We search and select the most suitable hostesses and stewards for your booth as well as other kinds of specialised personnel.

Call us if you need:

  • Hostesses and Stewards for all the usual booth tasks: receiving visitors and customers, support to the inner staff for filling out eventual purchase orders and the distribution of leaflets and promotional material
  • Interpreters (also simultaneous and consecutive translators)
  • Promoters, demonstrators and mascots
  • Personnel for bar service (with or without HACCP certificate)
  • Runners, personnel who can support you in assembling and dismantling your booth
  • Models to wear your sample collection
  • Private transfers by car or minivan from and to Airports / Milano / Fiera Milano / locations / hotels, etc.
  • Professional photo services and post-production services
  • Creation, realization and production of gadgets

The whole team at your disposal is specifically trained on your business and on the specific event, in order to provide you with a service that is as tailored as possible and truly focused on your real needs of marketing and communication.
The training programme can be managed at your premises upon request.
The team is constantly coordinated and monitored on-site by one of the managers of our team that takes care of the solution of every problem.

Roadshows

Nationwide network of collaborators to support companies in any location.

Arranging a roadshow involves dealing with multiple players (local agencies and professionals, public authorities, etc.), with the risk of wasting a lot of time and resources. For this reason NextEvent has opted for a nationwide organizational model.
Our trusted network of collaborators allows us real-time interventions almost everywhere to solve every problem of logistics and research of hostesses, stewards and specific personnel directly on field.
We also take care of the administrative aspects and the relations with the respective public authorities in order to obtain the necessary permits.

Contact us

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    Headquarters:

    Via Desiderio da Settignano, 26 - 20149 - Milano - Italy

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    © 2024 NextEvent s.r.l. Tutti i diritti sono riservati. Sede legale e operativa  in Via Desiderio da Settignano 26, 20149, Milano. Capitale sociale € 10.000 i.v. |C.F e P.I 02777660123 | REA: VA287264. Realizzato da Youtoo Digital
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    Marina

    Event Manager

    Marina, è sorella di Cristina e approda in agenzia nel gennaio 2020 dopo aver lavorato in passato in due grandi multinazionali dalle quali ha maturato la sua personalità multitasking e capacità diplomatiche e di problem solving.

    “Trovare soluzioni efficaci nelle situazioni critiche è il mio pane quotidiano”, spiega Marina, le cui spiccate doti in questo rappresentano senz’altro un grande plus. La sua proattività, il sorriso e quel pizzico di magia derivato dalla passione per la Disney la rendono dispensatrice di buonumore in ufficio e con i clienti.

    Il suo ruolo consiste nello sviluppare partnership, nell’implementare nuovi progetti e nel pianificare e realizzare eventi da zero, co-progettando le iniziative insieme ai clienti e supportandoli nelle diverse attività correlate.

    I suoi punti forti sono il saper ascoltare e cogliere le esigenze dei clienti e la grande inventiva nel progettare l’evento perfetto, così come i clienti lo desiderano: in altre parole, un evento da sogno, che arrivi al cuore delle persone.

    Marina è mamma di due bellissimi bambini, amante della buona tavola e per lei la famiglia riveste un’importanza fondamentale nella sua vita.

    Ilaria

    Event Manager

    Dopo anni di conoscenza con l’agenzia per affiancamento in segreterie organizzative e gestione di eventi complessi con il format di sala operativa, ecco che anche Ilaria sale a bordo e si unisce con entusiasmo al team!

    Laureatasi in disegno industriale per la moda al Politecnico di Milano, ha lavorato per aziende del comparto moda in grafica, stile e comunicazione e vendita a clienti esteri. Il lavoro l’ha portata anche in West Africa per un’esperienza di due anni, dopo la quale è rientrata perché in fondo… Milan l’é semper un gran Milan!

    Onesta ed equilibrata, sul lavoro cerca sempre di pianificare nei minimi dettagli tutte le fasi di un progetto, di trovare una soluzione pratica ai problemi. Tutte caratteristiche che fanno dormire sonni tranquilli ai nostri frenetici clienti.

    Ama le gite fuori porta con il suo compagno e la loro dolcissima bimba, le serate boardgame e i film in costume.

    Lorenzo

    Team & Event Coordinator

    Laureatosi nel corso di Turismo, Management e Territorio nel novembre del 2021, Lorenzo entra a far parte del team nel gennaio del 2022, dopo aver partecipato durante il percorso universitario a diversi eventi, sia in veste di steward, sia come supporto a segreterie organizzative per eventi legati al mondo del golf.

    Tra le sue qualità rientrano sicuramente la pazienza e l’organizzazione, caratteristiche che si riflettono nel suo modo di lavorare, in particolare nelle segreterie organizzative, durante le quali i clienti hanno sempre apprezzato la sua empatia e il suo rendersi disponibile per soddisfare qualsiasi bisogno ed evenienza.

    Altro aspetto da non dimenticare è sicuramente la sua memoria: per questo in ufficio è conosciuto come un mini Facebook umano! Per qualsiasi informazione riguardo a hostess, steward o clienti ci rivolgiamo a lui. Memoria di ferro, che gli permette di individuare il personale idoneo per un evento perfetto.

    Grande appassionato di calcio, Lorenzo gioca da quando aveva 7 anni. La sua passione per questo sport e il gioco di squadra gli hanno permesso fin da piccolo di sviluppare capacità di team working, aspetto fondamentale in un ufficio così a stretto contatto come il nostro.

    Martina

    Office, Team and Event Coodinator

    La conoscenza con l’agenzia è iniziata come cliente quando lavorava per una società che organizza corsi di formazione personale e finanziaria. Per un paio di anni Viganotti Events è stato il suo riferimento per la fornitura di hostess e steward.

    Oggi, dopo esperienze diverse in ambito organizzativo ed eventi, è entrata nel team proprio per supportare la gestione del personale interno, il coordinamento di ufficio e del team di risorse per eventi.

    Una laurea in lettere Moderne e tante esperienze in ambito comunicazione ed eventi, dove ha iniziato come wedding planner per un’ agenzia londinese specializzata in matrimoni per stranieri che da tutto il mondo sceglievano l’Italia per le loro nozze. Ha avuto poi esperienza nel mondo del catering e della formazione personale, approdando infine anche alla Pubblica Amministrazione
    Ama il Bel Paese, la cucina, il buon bere. Ma anche camminare tra i boschi e le montagne tra cui è nata e cresciuta, appena fuori Como.
    Attenta, precisa e pratica. Ama lavorare in team e dare il giusto apporto e supporto ai colleghi. Le spiccate doti di dialogo e mediazione le permettono di comunicare in maniera efficace con i clienti, pronta a cogliere richieste ed esigenze con giusto equilibrio.

    Silvia

    Team & Event Coordinator – Social Media Manager

    Laureata in mediazione linguistica nel 2019, ha in seguito avuto varie esperienze lavorative nella vendita, soprattutto in ambito finanziario e assicurativo, che le hanno dato la possibilità di imparare ad approcciarsi e gestire il cliente. Ma il suo sogno è sempre stato quello di lavorare nel mondo della comunicazione e degli eventi, ed ecco quindi che nel 2023 decide di dare inizio a questa nuova avventura ed entra a far parte del nostro team.

    Proattiva, curiosa, grande fan del team-working, e GenZ totale: appassionata di Canva e dei social, Silvia è l’animo creativo della squadra.

    Cerca di tenersi in forma praticando la boxe, ma non rinuncia mai ad un aperitivo in compagnia: ama stare a contatto con le persone, e per questo i suoi amici la definiscono “la PR di ogni situazione”.

    Martina

    Office, Team and Event Coodinator

    Martina first got in touch with the agency as a client, when she worked for a company that organizes courses for personal and financial education: for more than 2 years, Viganotti Events was the only hostess and stewards supplier during her events.

    Now, after several experiences in the communication and events field, she joined the team to help with coordination of the office and the personnel for the events.

    She got a degree in modern literature and after that, she started her career as a wedding planner for destination weddings, working with a London agency: here she welcomed foreign couples from all over the world who had chosen Italy to get married. Few years later, she had other experiences in catering, education, and Public Administration.

    She loves the “Belpaese" (Italy), cooking, and good wine. She also enjoys walking in the mountains and woods, near where she was born, just outside the city of Como.

    Accurate, careful, pragmatic. She loves working in a team and helping colleagues. Good manners, the ability to speak at different levels, and to mediate allow her to easily meet the requirements of the clients.

    Silvia

    Team & Event Coordinator – Social Media Manager

    Silvia graduated in Language Mediation and Intercultural Communication and then she worked for a few years in insurance sales and finance services; this experience helped her developing skills with approaching and handling the clients. 

    But her dream was to work in the communication and events field, so in 2023 she finally decided to leave everything behind and embark on this new adventure joining our team.

    Silvia is proactive, curious, she enjoys working in a team and she is totally from Gen-Z: she loves to work with Canva and with Social Networks, therefore she is considered the creative one of the team.

    She tries to stay fit by going to the gym, but she cannot say no to an "aperitivo": Silvia enjoys being around people, and that's why her friends call her "The PR". 

    Lorenzo

    Team & Event Coordinator

    Graduated in Tourism, Management, and Territory in November 2021, Lorenzo joined the team in January 2022, after participating in various events during his university career, both as a steward and as support for organizational secretariats for events related to the world of golf.

    Among his qualities are certainly patience and organization, characteristics that are reflected in his way of working, especially in organizational secretariats, during which clients have always appreciated his empathy and his willingness to meet any need and emergency.

    Another aspect not to be forgotten is certainly his memory: for this reason, he is known in the office as a human mini Facebook! For any information regarding hostesses, stewards, or clients, we turn to him. An iron memory, which allows him to identify the suitable personnel for a perfect event.

    A great football enthusiast, Lorenzo has been playing since he was 7 years old. His passion for this sport and teamwork have allowed him from a young age to develop teamworking skills, a fundamental aspect in an office as close-knit as ours.

    Ilaria

    Event Manager

    After years of collaboration with the agency in organizational secretariats and management of complex events with the operational room format, Ilaria also joins the team with enthusiasm!

    Graduating in industrial design for fashion at the Polytechnic University of Milan, she has worked for fashion companies in graphics, style and communication, and sales to foreign clients. Work also took her to West Africa for a two-year experience, after which she returned because after all... Milan is always a great Milan!

    Honest and balanced, at work she always tries to plan in detail every phase of a project, to find a practical solution to problems. All qualities that give our frantic clients peaceful nights of sleep.

    She loves day trips with her partner and their sweet little girl, boardgame evenings, and period films.

    Marina

    Event Manager

    Marina, sister of Cristina, joined the agency in January 2020 after previously working in two large multinational companies where she developed her multitasking personality and diplomatic and problem-solving skills.

    "Finding effective solutions in critical situations is my daily bread," explains Marina, whose strong qualities in this area undoubtedly represent a great asset. Her proactiveness, smile, and that touch of magic derived from her passion for Disney make her a dispenser of good humor in the office and with clients.

    Her role involves developing partnerships, implementing new projects, and planning and executing events from scratch, co-designing initiatives with clients and supporting them in various related activities.

    Her strengths lie in her ability to listen and understand clients' needs, and her great inventiveness in designing the perfect event, exactly as clients desire: in other words, a dream event that reaches people's hearts.

    Marina is a mother of two beautiful children, a lover of good food, and for her, family plays a fundamental role in her life.